UP STATE JOURNAL OF OTORHINOLARYNGOLOGY AND HEAD AND NECK SURGERY
INSTRUCTIONS TO AUTHORS FOR PREPAIRING AND SUBMITTING MANUSCRIPT
The Editorial board of UP State Journal of Otorhinolaryngology and Head and Neck Surgery welcomes papers from ENT specialists and our colleagues from other specialties working in the field of Otolaryngology and Head and Neck Surgery to submit their research work in the following categories:
- Research papers
- Research article
- Review article
- Short communication
- Mini review
- Case reports
- Book Review
- Descriptions of Research Methodology
- Clinical trial
- Letter to the editor
A. INSTRUCTION FOR PREPARATION OF ORIGINAL RESEARCH PAPERS
Papers submitted by the authors/ co-authors must be original in nature. No part / parts of the paper are currently sent to any journal or any other publication company
Once the article is submitted the author / co-author are advised not to send the manuscript in any other Journal.
Manuscripts for original research papers should be submitted in 2 Word files:
FILE-1 – Title Page: This file must contain Title of the Research paper, names of all the authors with their affiliations, details of contribution by each author, details the Corresponding author with mail id / mobile number and ORCHID ID
FILE-2: This file must contain the Manuscript with following details:
Aims & Objectives
Material & Methods
Results / Observations
1. Title: Title must be informative, specific and short and not exceed 50 characters. Title must be in bold face and capital case having a font size and font style of 16 pt and Times New Roman respectively. It must be followed by one empty line.
2. Authors: The full name(s) of the author(s) and full affiliation (s) of the institutions where the research was done should appear below the title. Author name and address must be in normal face and sentence case having a font size and font style of 12 pt and Times New Roman respectively. It should be followed by 1.5 line spacing. Use the symbols 1, 2, 3, etc., as superscripts to relate the authors to the corresponding address and an asterisk (*) to indicate the author(s) to whom correspondence should be addressed. At the bottom left corner of the title page, please mention *Corresponding Author and provide full corresponding address with designation, functional e-mail address and phone no along with his / her ORCID ID number
3.Abstract: Following the title there should be an abstract of the research work. The Abstract must be structured and should contain:
• Introduction: Brief description of the topic under study / the central questions of the problem / what’s already known about this question, what previous research has done or shown
• Materials & Methods: the main reason(s), the exigency, the rationale, the goals for your research along with the analytical methods for conducting the study
• Observations: your main findings, results, or arguments
• Conclusion: the significance or implications of your findings or arguments.
It should not exceed 150 words in length along, should be typed in single-space. The text of the paper should start on a fresh page.
4. Key Words: A maximum of 5 key words must be given at the end of the Abstract.
5. Introduction: This part should define the background and significance of the study by considering the relevant literature, particularly the most recent publications. It must be followed by one empty line
6.Aims & Objectives: The aim is about what you hope to do, your overall intention in the project. It signals what and/or where you aspire to be by the end. It’s what you want to know. It is the point of doing the research. An aim is therefore generally broad. It is ambitious, but not beyond possibility.
The objectives, (there are usually more than one), are the specific steps you will take to achieve your aim. This is where you make the project tangible by saying how you are going to go about it.
7.Material & Methods: This section commonly has the following information about the article:
• The experimental materials
• The protocol
• The methods used to measure the results
• The methods used for data analysis
• The registration number of approval letter from an appropriate institution or ethics committee.
8.Results / Observations: It must be presented in the form of text, tables and illustrations. The contents of the tables should not be all repeated in the text. Instead, a reference to the table number may be given. This section may be divided into subsections if it facilitates better reading of the paper. Procedural detail that has been published previously should be referred to by citation. The nomenclature, the source of material and equipment used, with details of the manufacturers in parentheses, should be clearly mentioned. The units and dimensions should be expressed according to the metric system and SI units.
9.Discussion: This segment should focus on the fulfillment of stated objectives as given in the introduction. All results based on methods must be included. Discussion should start with limited background information and then proceed with the discussion of the results of the investigation in light of what has been published in the past, the limitations of the study, and potential directions for future research.
A brief Conclusions section is desirable, Conclusions should be based on the results..
It may briefly include acknowledgement of assistance from: 1) contributors that do not warrant authorship; ii) technical help; and iii) Material support. It must be followed by one empty line.
12. References: UPJOHMS displays its references as per Vancouver guidelines. The references should be cited at the end of the manuscript in the order of their appearance in the text. References should be numbered consecutively in the order in which they are first mentioned in the text (not in alphabetic order). If more than five authors, the first three shall be listed followed by et al. Use complete name of the journal for non-indexed journals. Avoid using abstracts as references.
Example of Vancouver style of referencing: Gillespie NC, Lewis RJ, Pearn JH, Bourke ATC, Holmes MJ, Bourke JB, et al. Ciguatera in Australia: occurrence, clinical features, pathophysiology and management. Med J Aust. 1986;145:584-90.
13. Figures & Tables: All the tables and figures should preferably be in the text at suitable place (and not all of them at the end).
A) Tables must be created using Word table format using single space. Do NOT use Chem Draw, Isis Draw or Tabs to create tables. Tables must be oriented portrait style on the page and must fit within the margins of a single page. Tables should be numbered consecutively in Arabic numerals and bear a brief title in sentence case, bold face and font size 10. Material in body of table is usually justified on the left-hand side. The font should be Times New Roman and size of 10 pt. Tables should preferably not be very large that they run more than one A4 sized page.
B) Figures may be embedded in your word document preferably in gif, jpeg format. Figure number and title should be given below the figure in sentence case, bold face and font size 10, the content of the figure should be explained in the title of figure.
C) Graphs and bar graphs should preferably be prepared using Microsoft Excel and submitted as Excel graph pasted in Word.
Note: For any figures or other materials directly extracted from previously published materials, you must have written permission from the publisher of that material for reprint use. A copy of that permission release must be submitted with your article. It is the individual author's responsibility to attain this permission.
14. Conduct of Animal Study (details on the Ethical section of website)
Kindly refer to Publication Ethics section of the website on http://upjohns.co.in/publication-policies.php
B. INSTRUCTION FOR PREPARATION OF REVIEW ARTICLES
Review articles should contain up-to-date information providing comprehensive coverage of relevant literature. Review articles should preferably be written by scientists who have in-depth knowledge of the topic. Review article must be of at least 8 pages. Manuscripts comprising reviews and accounts should be submitted as below:
FILE-1 – Title Page: This file must contain Title of the Review paper, names of all the authors with their affiliations, details of contribution by each author, details the Corresponding author with mail id / mobile number and ORCHID ID
FILE-2: This file must contain the Manuscript with following details:
3. Introduction: Introduce the topic and your rationale for addressing this topic focusing on why this topic is important. Clearly define exactly what this article will discuss, outline the order in which you will discuss each subtopic to give the reader any background information needed to understand the coming sections.
4. Discussion or Body of the Article: (subtopics being addressed): Although the structure may vary based in the sub-topics or review questions being addresses. For example, if you are reviewing three different methodologies, you might divide the body of the article into three sections, each discussing one of the methods. In these sections, be sure to describe the research methods and evaluate how studies were conducted focusing on the study design and analysis e.g., intention to treat versus completers/retention rate, compare studies, and discuss their implications.
5. Conclusions: You should develop the conclusion by briefly restating the rationale for your review and the purpose of the article, then discussing the conclusions you have drawn. You should also discuss the implications of your review findings and where you think research in this field should go from here.
6. Future prospects: Should contain a critical review of the manuscript and topic with authors view on the future prospects of the topic.
7. Acknowledgements (optional)
8. References: At least 10 references must be given.
Guidelines for title, authors, abstract, key words, introduction, acknowledgment, references and tables and figures are same as research article.
C. INSTRUCTION FOR PREPARATION OF SHORT COMMUNICATIONS:
Short Communications are short reports of preliminary research findings and findings must be of great significance and urgency, and must contribute to the development or further development of an important area of research. A short Experimental section may be included. It includes preliminary data or studies that did not provide enough information for a Research paper. Manuscripts comprising short communication should be submitted as below:
FILE-1 – Title Page: This file must contain Title of the Short Communications, names of all the authors with their affiliations, details of contribution by each author, details the Corresponding author with mail id / mobile number and ORCHID ID
FILE-2: This file must contain the Manuscript with following details:
• Experimental section
• Results and discussion (combined)
OTHER IMPORTANT INSTRUCTIONS TO AUTHORS:
1. The Manuscripts content should be sent as under:
• Kindly ensure that Manuscript has been 'spell checked' and 'grammar checked'
• Use italics for emphasis.
• Use the automatic page numbering function to number the pages.
• Do not use field functions.
• Use tab stops or other commands for indents, not the space bar.
• Use the table function, not spreadsheets, to make tables.
• Save your file in docx format (Word 2007 or higher) or doc format (older Word versions)
• Do not eliminate essential self-references or other references but limit self-references only to papers that are relevant for those reviewing the submitted paper.
2. Accepted Language: English only
3. The authors / co-author should ensure that they get appropriate approval from their institutional ethical committee before submission.
4. Publication fees: Free
5. For Drug Trails publication we need CTRI - Trial registration number and date of registration
6. All the articles will be subjected to Double-Blind Peer Review analysis where reviewers do not know the identity of the author(s), & the author(s) do not know the identity of the reviewer. Further details of the Peer review process are available on the Publication Ethics section of the website.
7. Data transparency: All authors are requested to make sure that all data and materials as well as software application or custom code support their published claims and comply with field standards.
8.Covering Letter : All manuscript should contain the covering letter that will be sent to by the Editorial office after preliminary evaluation of the paper.
9. Declaration of Funding (information that explains whether and by whom the research was supported)
10. Submission of Manuscripts: UPJOHNS has an online article submission portal available on the Home page – Authors are advised to submit their papers using the same. They can also sent their articles to the official mail id of the Journal: email@example.com.
11. Length of the Article: The total length of the paper should not exceed 3000 words (Includes abstract, table, chart, reference etc). Authors are requested to follow the prescribed length. Editor’s approval may be taken if word number exceeds. 12. The authors / co-author are advice to stick to the Plagiarism rules in publication. (Kindly refer to UPJOHNS Plagiarism policies on the Publication Ethics section of the website)
13. Gallery Proofs:
Galley proofs would be sent to the corresponding author. It is the responsibility of the corresponding author to ensure that the galley proofs are to be returned without delay with correction (if any). The authors are responsible for the contents appeared in their published manuscripts.
14. Galley proofs would be sent to the corresponding author. It is the responsibility of the corresponding author to ensure that the galley proofs are to be returned without delay with correction (if any). The authors are responsible for the contents appeared in their published manuscripts.
15. All the authors will be given a certificate of publication from the Editor of the Journal.
16. For any clarification feel free to contact the Journal office.
Online Manuscript Submission Check List:
1. All authors of this submission have contributed to its content.
2. All authors of this paper have read and approved the final version submitted
3. The content of this manuscript has not been copyrighted or published previously.
4. The content of this manuscript is not under consideration for publication elsewhere.
5. Submit the Title Page containing the Authors details and Blinded Manuscript with no author details as 2 separate open word files as described above along with covering letter.
6. Scanned image of Ethical Clearance certificate should be submitted separately.
Contact Person Details:
Dr. Rajan Bhargawa
Address: 702, Mansarovar,7/90-D , Tilak Nagar, Kanpur-208002
Contact Number: 9415044093
Dr. Sumit Sharma
Address: 401, Kalyan Apartments, Sector-24, Indira Nagar, Lucknow, 226016
Contact Number: 9839178240